Why is having a digital preservation framework essential for organizations?

A digital preservation framework is essential for organizations primarily because it guides decision-making in resource management. This framework provides a systematic approach for organizations to identify, prioritize, and allocate resources effectively for the maintenance and sustainability of digital assets over time. With clear guidelines and best practices in place, organizations can make informed choices about which materials to preserve, how to engage with technology, and how to manage potential risks associated with digital preservation.

The framework also considers factors such as the technical, financial, and human resources required to preserve digital materials, ensuring that organizations do not misallocate their limited resources and can maintain their digital collections in a sustainable manner. This strategic guidance helps organizations navigate the complex digital landscape, adapt to changing technology, and develop long-term preservation strategies aligned with their missions and goals.

While compliance with regulations, prevention of unauthorized access, and collaboration with other organizations are important aspects of digital preservation, they serve as supportive functions within the broader context of resource management. A comprehensive framework that emphasizes resource management ultimately strengthens the organization’s capability to preserve its digital assets effectively.